Add a receipt or invoice and match it automatically

Snap a photo of your receipt or upload a PDF. AirBill reads the document and automatically matches it to the right bank transaction.

Tap the black + in the middle of the bottom bar — it works on every screen — and pick how to add the document.

Choose a source
- Camera — photograph the receipt on the spot. Good light and a straight angle help.
- Photos — pick one or more photos from your library.
- Files — pick PDFs or images, for example an invoice you received by email.
The Add documents sheet, with your recent documents and the three ways to add something.
Let it upload

Each document appears under Recently added, first as Uploading…, then Processing document. Processing runs in the background, so you can carry on; the + button shows a counter meanwhile.

Uploads and processing continue in the background.
AirBill reads the document

Supplier, date, amounts, and VAT are recognized automatically, and the document is filed as an expense or income in your Activity. Nothing to do on your side.
It matches your bank transaction

When AirBill finds the matching transaction — same amount, same period, same party — document and transaction are linked automatically and the entry is complete.

Matched: the receipt and the bank transaction now belong to the same entry.

Automatic matching works from your bank transactions, so connect your bank first — otherwise the document waits for a transaction to appear.

What happens next

Matched entries count as Resolved. Your accountant can review the result and may still ask a question about it.
No matching transaction yet? The entry stays on Transaction Missing. AirBill keeps looking, and you can match it yourself from the entry.
The other direction is covered by the Missing tab — see Find transactions without a receipt.

Common problems

Your document was rejected

Open it under Rejected to see why — see A document was rejected or failed.

Nothing gets matched

Check that your bank is connected via Profile → Connections. If you paid privately or in cash there’s no transaction to match — resolve the entry without one instead.

The upload failed

Tap ⋯ next to the document and choose Retry, and check your internet connection.

The camera doesn't work

Give AirBill access to your camera in your phone’s settings.

Uploaded the same receipt twice

No problem: AirBill recognizes identical documents and keeps the receipt only once.

Choose a source

Let it upload

AirBill reads the document

It matches your bank transaction